Even in today’s workplace, email is still widely used as the primary way to connect with people for both in-house and outbound messaging. Using this message when you are unreachable demonstrates your professionalism and extends a courtesy to others seeking to connect with you. Your out of office message matters because it helps keep people informed, prepares them for how to proceed in your absence, and when to expect you back. Depending on your situation and audience, this message could include a variety of pertinent information.
See the following examples to help get you started composing your own:
I will be out of the office from (starting date) until (end date). If you need immediate assistance during my absence, please contact (contact’s name) at (contact’s email address and/or phone number). Otherwise, I will respond to your email as soon as possible upon my return.
Thank you for your email. I’m out of the office and will be back on (date of return). During this period, I will have LIMITED access to my email. For urgent matters, please contact me on my cell phone at (cell phone number).
I will be away from (date) until (return date). For urgent matters, you can contact (contact’s name).
Thank you for your message. I am currently out of the office, with no email access. I will be returning on (date of return). If you need immediate assistance, you may reach me on my cell phone at (your cell phone number).
Thank you for your email. Your message is important to (me/us). (I/we) will respond as soon as possible. Thank you.
Even if you’ve already announced you’ll be out of the office, people may forget you’re unavailable. An automated response is a reminder to anyone trying to reach you that you’re away. It can also be beneficial for you—allowing you to better focus your full attention on whatever has taken you away from the workplace.
Aim2Assist is here at your service to help with all your administrative needs. You can learn more about our services and monthly plans here. 